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De
La Salle Institute
4400 Redwood Road
Napa, California 94558
Ph: 707.252.0222
Email:webmaster@dlsi.org
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Statement
of Purpose
 The District
Archives is the official repository for
all documents and materials of any form
made or received by the District in the
pursuit of its religious and legal obligations
and in the transaction of its business.
These documents reflect the internal development
of the District, the conduct of its affairs
as a religious institute and legal corporation,
and the individual and personal contribution
to its apostolates and mission by its
members.
 The stated
purpose of the District Archives willl
be as follows:
- To
collect the records and papers relating
to the history and current operation
of the San Francisco District. This
includes records which are of legal,
fiscal, administrative or historical
interest to the District as well as
personal papers of individual Brothers.
- To
provide adequate facilities for the
retention, preservation and security
of these papers and records.
- To
make available and encourage the use
of its collections by members of the
District and its institutions and
by serious scholars of history.
- To
promote an appreciation of the historic
mission of the Christian Brothers
of the San Francisco District.
- To
facilitate efficient, consistent,
and uniform records management.
ACQUISTIONS
 The District
Archives will collect both print and non-print,
(photographs, film, audio and video recordings,
artwork, etc.) items. The major categories
for acquisition will be:
- Institutional
records pertaining to administration,
education, and other activities of
District personnel as well as records
of the governing bodies of the District
and of its entities.
- Personal
papers and records of Brothers of
the District.
- Records
pertaining to the growth and development
of physical facilities of the District.
- Records
of organizations associated with the
District and its entities.
The
Archives will not collect records
pertaining to regional or Motherhouse
affairs, activities, or history except
when they appear as organic parts of other
collections or concern personnel of the
San Francisco District.
When
an institution of the District ceases
to exist, the Archives will acquire its
records, except in the case of Diocesan-administered
schools.
The
Archivist maintains the authority to de-accession
or disposal of materials not relevant
to stated collection policy.
Detailed
listings of records and papers to be acquired
by the Archives will appear in the proposed
archives Collection Policy.
Suggested
Acquisition items:
- From
Institutions
- office
forms (note year of acquisition)
- calendars
and programs of school events
- school,
faculty, and student handbooks
- legal
and official documents
- accreditation
evaluations and reports
- publications
from school or development office
- school
audit reports, budgets (annual)
- school
archives upon closing
- blueprints
of improvements, renovations, additions
- correspondence/memos
of administrators
- minutes
of faculty, administration, board,
committee, department, student council
meetings
- questionnaires/surveys,
studies
- newspaper
clippings, photos, scrapbooks, yearbooks
- academic,
athletic, guidance, activities program
descriptions & handbooks
- sample
forms, daily announcements
- From
Christian Brothers Communities
- coutumiers
or daily schedules
- CAP
meeting minutes
- list
of community in-house assignments
- photos
of individual Brothers & of
community
- community
audit reports
- community
meeting minutes
- community
correspondence/memos
- From
District
- legal
and official documents re: DLSI
- District
Council minutes and reports
- bulletins
and notices sent to communities
- DLSI
and Executive Committee minutes
and reports
- DLSI
audit reports
- personnel
assignments
- official
correspondence
- files
on Brothers when deceased or leave
the Order
- biographies,
autobiographies, and oral histories
of Brothers
- published
materials authored by Brothers
- District
publications
- District
newsletters
- minutes
and reports of District Committees
- minutes
and reports of District Chapters
- reports
on actions taken by District Administration
- reports
and bulletins on District Camps
- blueprints
of buildings owned by DLSI
- The
Rule as a policy document for
the District and its institutions
as well as for the lifestyle of
the Brothers
- resolutions
of Regional and Institute chapters
- What
is not acquired:
- individual
records of students and faculty/staff
of the schools
- personal
correspondence between schools and
parents, students, and teachers,
which are otherwise kept in student
and teacher files
- financial
records except audit reports and
annual budgets
- archival
items on Saint Mary's College
- reports
and records of Regional and Institute
business, committees, etc. [available
at Regional and Institute headquarters].
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